The Assistant Project Manager responsibilities include reporting to Project Managers to prepare comprehensive action plans, including resources, time frames and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you will collaborate with clients and internal teams to deliver results on deadlines. Ultimately, the Assistant Project Manager duties are to ensure that all projects are completed on time, within budget and meet high quality standards.
The Assistant Project Manager position is a full time hourly position reporting directly to the Landscape Project Manager.
KEY ACCOUNTABILITES/JOB DUTIES/RESPONSIBILITIES
Customer Service – Continuous
- Maintain professional attire and appearance, including personal hygiene and grooming, to best represent the company.
- When the customer is present introduce yourself, walk the job with the customer prior to the start of the work. Repeat this task at project completion addressing all concerns as they come from the customer and inform Sales Representatives immediately.
- Address any customer concerns and give explanations and recommendations as necessary.
- Review job changes with responsible Sales Representative and/or to the Tree Service Operations Manager as necessary.
- When necessary proactively communicate and gain permission from neighbors if we need to be on their property for any reason to complete work for our customer.
Daily Work Planning – 5%
- Assign tasks to internal teams and assist with schedule management.
- An ability to prepare and interpret flowcharts, schedules and step-by-step action plans.
- Solid organizational skills, including multitasking and time-management.
- Hands-on experience with project management tools (e.g. Basecamp or Trello).
- Provide direction and corrective feedback, as needed, to ensure department personnel are effectively utilizing their time preparing for work and at the work sites.
Coordinate Project Management Activities – 95%
- Coordinate project management activities, resources, equipment and information.
- Make sure that clients’ needs are met as projects evolve.
- Oversee project procurement management.
- Monitor project progress and handle any issues that arise.
- Act as the point of contact and communicate project status to all participants.
- Use tools to monitor working hours, plans and expenditures.
- Issue all appropriate legal paperwork (e.g. contracts and terms of agreement).
- Ensure standards and requirements are met through conducting quality assurance tests.
- Be available and willing to take on or support seasonal projects such as perennial planting, snow removal etc. as needed.
QUALIFICATIONS & REQUIREMENTS
- Passionate about landscape design and management.
- 1 to 2 seasons in Landscape or maintenance experience
- Experience with and general knowledge of computer programs ( Microsoft Office, Adobe, Photoshop, etc.)
- Project Management Experience is preferred
- Customer oriented.
- Safety oriented.
- Positive and proactive attitude.
- Motivated and organized self-starter.
- Open communication with crew members to help them learn.
- Team player working towards common goals that benefit the company.
- Integrity – being honest and ethical.
- Leadership – lead, take charge, and offer helpful opinions and direction.
- Initiative – take on responsibilities and challenges.
- Attention to detail – quality and thoroughness when completing work tasks.
- Reliable, responsible, and dependable in fulfilling work obligations.
- Self-Control – maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in challenging situations.
- Stress Tolerance – accepting criticism and dealing calmly and effectively with high stress situations.
- Analytical Thinking – analyzing information and using logic to address work-related issues and problems.
- Critical Thinking – using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Support a drug-free and alcohol-free workplace following company policies.
- Innovation – creativity and alternative thinking to develop new ideas for and answers to work-related problems
ESSENTIAL JOB FUNCTIONS
- Must have a driver license and clean driving record
- Must be able to lift up to fifty pounds when needed
- Required to traverse large contracted properties, perform a visual assessment for potential hazards and identify areas that need improvement
- Health/HSA, Delta Dental, Eyemed, and Unum available after 90 day waiting period
- 401K available after one year wait (Summit with match up to 4%)
- Holiday Pay, Paid Time Off, and Flexible Scheduling
- Salary or Hourly compensation plan is determined by qualifications and experience